Committee guide

Putting your events on

Mix and match these.

Paste your Instagram caption. Tandem turns it into events you check before they go live.
Add events one at a time in the console, about a minute each.
Upload your whole term as one file. The template is in the console, one row per event.

Column	What goes in it
`title`	What the event is called
`date`	`2026-10-01` or `01/10/2026`, both work
`start_time`	24 hour, so `19:30`
`end_time`	Same. A finish after midnight is fine, it rolls to the next day
`location`	Where it is
`description`	What it is. This is what students read
`entry_type`	`free` or `ticketed`
`price`	Ticketed only. Ignored on a free event
`link`	Ticketed only, and required. Where they buy

The first seven columns are required, and a ticketed event also needs its link. You see every problem row before anything goes live. Events already up with the same name on the same day are skipped unless you untick them.

Cover images

Every event needs a cover image before it goes live. Covers go on the event, not in the file, and on a paste or term upload one image can cover the whole set.

Your Instagram graphics are the right shape.

Who gets told, and when

Followers hear about each event the week before it happens.
Add a single event in the console that's under a week away and they hear as soon as it's approved.
Pasted and uploaded events are announced the morning they come within a week, so a whole term never goes out at once.
Anyone going gets a reminder 24 hours before and again an hour before.
Cancel an event and everyone who joined it is told.

Nobody else is notified, but every approved event is in the campus-wide list for anyone to find.

Ticketed events

Mark it ticketed and add the link to where you already sell. The price is optional, the link isn't. Tandem sends people to your seller and takes no payment or cut.

Spotlight your big night

Events normally show in the home feed about a week before. Mark one as a spotlight in the console and, once the SU approves it, it sits at the top of your followers' home screen however far off it is. If they haven't heard about it yet, they're told straight away.

One at a time, so save it for your ball or your biggest speaker.

Your numbers

You only see your own club or society. Followers over time, events posted, RSVPs with the average per event, and a breakdown by year group. Each event's going list is on its page in the app.

It's most useful before the event. If 40 people say they're coming by Tuesday, order pizza for 40.

Adding the rest of your committee

Send their names and Warwick emails to contact@tandemuniapp.com and they're added to the Committee page in the console. Include whoever runs your socials, they usually do the posting.

Something not covered here

Email contact@tandemuniapp.com or message @tandem.uni.app. A real person replies, usually the same day.

Running it, start to finish